Important Meeting Notice: Housing Pirates/Room Poaching

IMPORTANT Notice! Housing Pirates/Room Poaching

SPS does NOT work with a housing/hotel reservations company. The only way to reserve your hotel room with the SPS block is to use the link listed on our website. Communications from persons other than SPS are not authorized and should be regarded as spam.

Please do not give them your credit card information. The Maritim Hotel Berlin is the ONLY official hotel for this event and will not contact you directly to make a reservation.  If you choose to book with these non-approved types of housing companies, you do so at your own risk.

Background on Room Poaching

When SPS secures sleeping rooms at hotels for our conferences (commonly referred to as room blocks), we research the properties to make certain that our attendees and exhibitors are adequately accommodated. These room blocks are established to ensure that rooms meet our standards and are offered at a discounted price. SPS typically does NOT work with housing/booking companies, but should we decided to, we will always list the company on our website as our "official provider". 

Room poaching is a practice carried out by third-party companies that act as travel agencies, wholesalers or destination management companies to solicit registrants and exhibitors for room reservations for society or other organizations meetings. The practice of room poaching makes it more difficult for us to meet our room block commitments and exposes SPS to penalties.

Often room poachers may misrepresent themselves as SPS's official housing provider and registrants and exhibitors may be contacted by fax, email or phone with offers for cut rate housing. The poacher might inform registrants and exhibitors that the hotel room block is "sold out," and that if you do not book with them immediately, you may not get a room. Additional deceptive tactics may include:

  • Room poachers may distribute forms or promotional materials that appear to be issued by SPS.
  • Room poachers may not deliver on promises to customers. When customers arrive, reservations are sometimes non-existent or the hotels are not conveniently located.
  • Room poachers may seek to represent themselves as being affiliated with SPS by illegally using our name or logo.

Don't be misled!

If you are contacted by anyone asking if you need a room reservation for the 2017 SPS Annual Meeting, or if they represent themselves as the “SPS 2017 Annual Meeting housing provider,” please get as much information as you can, then send it to SPS Headquarters.  

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